By-Laws Of the
Clearwater Shuffleboard Club, Inc
(Approved February 21, 2006)
ARTICLE I—Name
Section 1. The name of the organization shall be the Clearwater Shuffleboard Club, Inc., incorporated under the laws of the State of Florida.
ARTICLE II-Object
Section 1. The object of this Club is to promote the game of shuffleboard and such other social activities as the membership may desire.
ARTICLE III-Membership
Section 1. Eligibility for membership in this Club shall be limited to persons over 18 years of age who agree to abide by the by-laws of this club.
Section 2. There shall be life memberships, annual memberships and such other types of memberships as may be established by the Board of Directors, (hereinafter “Board”). Individuals having life and annual memberships shall have full voting privileges. The Board may, at their discretion, nominate one club member for the honor of Life Membership in any one fiscal year, provided said nominee shall have been a member of the club for six (6) years and shall have rendered outstanding service to this Club. The Presiding Officer will confer life membership on such nominee after the nominee receives a majority of the votes cast by those present and voting at the annual meeting. A life member shall have all the rights and privileges of an annual member, but shall not be required to pay annual dues.
Section 3. The Membership Year shall run from October 1st through September 30th. Annual dues become payable October 1st.
Section 4. The payment of any dues or the acceptance of life membership constitutes an agreement by the member to abide by the by-laws and rules of this Club.
Section 5. Termination of membership by resignation, death, expulsion, or otherwise, shall operate as a release of all right, title and interest in the property and assets of the club.
Section 6. No member shall be expelled, suspended or dropped from membership except after presentation of charges and a hearing held thereon by a committee of five to be appointed by the Board.
ARTICLE IV—Directors and Duties
Section 1. The officers of this Club shall be a President, a First Vice-President, a Second Vice- President, a Secretary, and a Treasurer.
Section 2. These Officers and four (4) other elected Directors shall constitute a Board of Directors, five who shall constitute a quorum for the transaction of business. All club Officers and Directors must be club members.
Section 3. The President shall preside at meetings of the Club and Board, appoint all committees not otherwise provided for, be ex-officio member of all committees except the Auditing and Nominating Committees and shall perform all other duties incidental to the office.
Section 4. The Vice-Presidents, in the numerical order designated, shall, in absence or disability of the President, exercise the powers of the Presidency and Perform such other duties as shall be prescribed by the Board.
Section 5. The Secretary shall keep a correct record of all meetings of this Club and of the Board, and perform such other duties as may be required by the President or the Board. All minutes of Club meetings, Committee meetings and any other meetings pursuant to the business of the Club shall be deemed property of the Club and shall be kept in the office of the Club. Minutes of the annual meeting of the Club, Board meetings and all Committee meetings shall be posted on the Club bulletin board for at least one week and then returned to the office. All notices posted on the Club bulletin board shall be dated and signed.
Section 6. The Treasurer shall collect all dues and other fees, pay all bills and submit a full financial report to the Board at monthly and annual meeting. The Board shall review all bills monthly when in session. Bills incurred during the summer shall be reviewed at the first meeting of the Board in November. Any bills totaling in excess of three hundred ($300.00) dollars per month, in the aggregate, must have prior Board approval.
Section 7. The stated term of each elected officer is one year from the date of election or until a successor is installed at the annual meeting next following.
ARTICLE V—Board of Directors
Section 1. The Club’s Board shall be comprised of the Club Officers (President, First Vice-President, Second Vice-President, Secretary, and Treasurer) and four (4) other elected Directors. At any meeting of the Board, five (5) members shall constitute a quorum for the transaction of business. Unless otherwise specified, any action taken by the Board shall require an affirmative vote of at least five (5) members. Members of the Board may not receive a salary or other remuneration for acting in the capacity of a Board Member or Club Officer.
Section 2. The Board shall administer the affairs of the Club, see that the by-laws of the Club are carried out in a fair and impartial manner, provide ways and means for conducting the business of the Club and shall authorize and approve all expenditures of Club funds. Any action by the Board may be overruled by the majority vote of the members present at the annual meeting or at any Special meeting called by petition of the membership or by the Board.
Section 3. The Board shall meet each month between November and April inclusive, at a time convenient to them and hold such other meetings as they may deem necessary.
Section 4. At the Board meeting in January, the Board shall make appointments as follows: 1. An Auditing Committee. 2. A Nominating Committee.
Section 5. In the event a vacancy occurs among the Officers and Director of the Club, the Board shall promptly fill such vacancy pending the annual election by the Club. The Board shall authorize one of its members to sign checks in the event of the absence of the Treasurer.
ARTICLE VI-Fiscal Year
Section 1. The fiscal year of the Corporation shall run from February 1st through January 31at.
ARTICLE VII-Club Meetings
Section 1. The annual meeting shall be held in February in each year. The elected Officers and Directors shall be installed at the annual meeting. Outgoing Officers shall continue as active advisors until the current Tournament season is complete and/or until active committee projects are finished. A quorum shall consist of twenty-five (25) of the qualified voting members present.
Section 2. At the annual meeting, the election of Officers and Directors shall be conducted by voice or hand raising vote, unless there is more than one nominee for a Club Officer or Director. In the event there is more than one nominee for any Club Officer or Director position the vote for that position shall be by written ballot. Votes may be cast for Club Officer or Director candidates nominated by the Nominating Committee or for those candidates nominated and seconded form the floor, who have agreed in advance to accept the position for which the candidate is nominated. The candidate for each office receiving a plurality of the votes cast by those present and voting shall be declared elected. In the event that no more than one candidate for any Club Officer or Club Director is presented, and on motion from the floor approved by a majority vote, the President shall direct the Secretary to cast one ballot for all the unopposed candidates, who shall then be declared elected to the respective offices.
Section 3. The President shall call a special meeting at any time on request in writing signed by twenty (20) Club members or on request of the Board. Any request must state the purpose for which the special meeting is to be called. Notice of any such meeting, together with the purpose and date, shall be posted on the bulletin board at least ten days in advance of the meeting. No other business except that which was set forth in the call shall be transacted at the special meeting.
Section 4. Unless otherwise specified in these by-laws, the parliamentary procedure in all meetings of this Club shall follow the rules contained in the current edition of Robert’s Rule of Order.
ARTICLE VIII-Committee Duties
Section 1. The Auditing Committee shall inspect the cash records of the Club at the end of the fiscal year. The Committee shall make a written year-end report at the annual meeting.
Section 2. The Nominating Committee shall nominate one candidate for each office (Officers and Directors) on the Board and post this list on the Club bulletin board at least ten (10) days before the date of the annual meeting.
ARTICLE IX-Amendments
Section 1. The By-Laws of the Club may be changed by two thirds (2/3) vote of regular members present at the annual meeting or at any specially called meeting.
Section 2. At least ten (10) regular members or officially appointed by-laws Committee must sign all proposed changes or revisions to the by-laws. Such changes or revisions shall be posted on the Club bulletin board at least 21 day before the meeting at which they are to be voted on.
ARTICLE X—Annual Meeting Order of Business
1. Reading of the minutes of the previous meeting.
2. Report of the Secretary.
3. Report of the Treasurer.
4. Report of the President.
5. Report of Committees (Except Nominating Committee).
6. Call to Order and establishment of the presense of a quorum.
7. Unfinished Business.
8. New Business.
9. Nominating Committee presents slate of Officers and Directors.
10. Call for Nominations from the floor.
11. President’s report of the Board’s nomination for life membership.
12. Vote on Nominations.
13. Installation of Officiers
14. Adjourment.
ARTICLE XI—Fees, Charges an Rules
Section 1. The Board shall establish rules for the use of Club facilities and set all fees. Club rules and fees shall be posted on the Club bulletin board.
ARTICLE XII—Supersedure
Section 1. These rules and by-laws shall be in full force and effect immediately after approval and acceptance by the Club and shall supersede all rules and by-laws under which this Club has previously operated.
Article III-Membership
1. The Club’s e-mail group and membership list may be used to notify members of club news and sanctioned club events. It may not be used for the following:
· To sell goods or services or promote a business.
· To share jokes, junk mail or other messages not specifically concerning the club.
· To distribute racist, sexist or abusive messages, or those containing inappropriate language or personal criticism.
Senders of messages that breach these rules will be subject to a committee (OR BOARD??) investigation and disciplinary action, including having their membership suspended (OR REVOKED??)
2. The club encourages a free exchange of ideas at meeting. But slander, acts of malicious intent, physical threats, hounding unreasonable intrusion into personal space, libel or any type of defamation will not be tolerated and will be grounds of expulsion.